Project resourcing tool

“Need a senior structural engineer with healthcare experience, about 20 hours a week.”

Claude turns it into a search
StructuralHealthcareSenior20 h a week
A fixed formula ranks, and shows why
  1. 1Person A · West office412 h on 6 similar projects22 hfree a week
  2. 2Person B · Central office286 h on 4 similar projects21 hfree a week
  3. 3Person C · North office198 h on 3 similar projects24 hfree a week
  • Before hiring for a project, leadership wanted to know who inside the firm could already do it.
  • I built a search across four systems: billable hours, project CVs, HR and applicant tracking.
  • It is now being implemented with the firm's software engineers.
298 staffsearchable across 5 offices
232 CVsread by Claude, none failed
3 days to buildthen 12 versions in 8 days
Explore this route

Key decisions

  1. Checked availability against billable hours

    In a 54-person test, schedules showed 13 engineers free. Only 5 were.

    • Busy
    • Free on the schedule · 13
    • Actually free · 5

  2. Kept AI out of the ranking

    A fixed formula ranks people, so every result can be explained.

  3. Used work history only

    No bios, photos, age, nationality or contact details.

Every step (11)
  1. Who already has the experience and the time?
  2. Names didn't match the CV folders
  3. Schedules made people look free
  4. Checked availability against billable hours
  5. Kept AI out of the ranking
  6. Used work history only
  7. Presented to the COO, CPCO and senior principals
  8. Shipped a leader's requested change the same afternoon
  9. The explainer was reused
  10. A connector change broke every search
  11. 298 technical staff in one search